Civil Litigation Law Clerk | Legal Assistant

About Our Client

Our client is one of Ontario’s largest full service law firms, with more than 150 legal professionals across six offices. The firm serves individuals and businesses in more than 38 languages and continues to grow.

The Opportunity

We are seeking an experienced Civil Litigation Legal Assistant / Law Clerk to support a busy litigation practice handling complex matters.This practice involves a broad range of litigation matters requiring careful file management, court document preparation, discovery support, and coordination through motions, hearings, and trials. This is an excellent opportunity for someone who enjoys challenging litigation, thrives in a fast paced environment, and wants to play an integral role from file opening through trial.

Responsibilities

Litigation & Court Documents

• Draft, prepare, and finalize court documents, including pleadings, affidavits, motion materials, application records, factums, draft orders, bills of costs, and related litigation documents.
• Prepare and organize materials for discoveries, mediations, motions, hearings, trials, and appeals.
• Maintain court records, motion records, discovery materials, and litigation files.
• File materials electronically through Justice Services Online (JSO) and Case Center while ensuring compliance with court deadlines and practice directions.
• Coordinate service of court documents and prepare affidavits of service.
• Schedule discoveries, mediations, motions, trials, and other court appearances while maintaining limitation dates and litigation calendars.

Discovery & Trial Preparation

• Organize and manage documentary productions, including reviewing, indexing, and preparing affidavits of documents.
• Assist with examinations for discovery, including preparing briefs, documents, and undertakings.
• Track undertakings, refusals, disclosure requests, and follow up requirements.
• Prepare hearing and trial materials, including document briefs, exhibit books, witness materials, and authorities.
• Coordinate with experts, witnesses, court reporters, process servers, and other litigation service providers.

Client Service

• Serve as a primary point of contact for clients while maintaining professionalism, empathy, and discretion.
• Communicate with opposing counsel, court staff, experts, and other third parties.
• Prepare correspondence from instructions, dictation, and precedents.

Practice Management

• Conduct conflict checks and prepare retainer documentation.
• Open, maintain, and close files.
• Manage calendars, limitation dates, meetings, mediations, discoveries, hearings, and trials.
• Prepare draft accounts, monitor trust balances, and assist with billing.

Qualifications

• Minimum three years of experience as a Legal Assistant or Law Clerk, preferably within a litigation practice.
• Strong knowledge of Ontario court procedures, litigation terminology, and court documentation.
• Experience using Justice Services Online, Case Center, legal research tools, case management software, and Microsoft Office.
• Excellent organizational, drafting, and proofreading skills.
• Ability to manage multiple deadlines and large document productions.
• Professional judgment, discretion, and attention to detail.
• Ability to work independently while anticipating the needs of counsel.

What We Offer

• Competitive salary of approximately $80,000+, with flexibility to offer more based on experience and fit.
• + Performance bonus
• Extended health and dental benefits
• Health Spending Account
• On site parking
• Opportunity to work on sophisticated litigation matters with a respected and growing team

Note: The information provided in this job description outlines the general nature and level of responsibilities required for this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.

MAC Search is a fair and equitable recruitment firm. We welcome and encourage applications from individuals with disabilities. Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Jean L. Lévesque
Partner | MAC Search

M: 613.296.4211
E: jean@macsearch.ca
W: www.macsearch.ca